Volunteers

Dear Colleagues,

Thank you for your interest in volunteering at the 9th AMSA ARC/UCD Pre-Medical & Pre-Public Health National Conference: “Mapping Your Path to Medicine.”  This event would not happen without your help and support.

The conference has expanded to cover the Pavilion, Main Quad, Wellman, Olson, Social Science, and Young buildings as the projected number of attendees doubled from that of last year to 5,000.  We have great speakers and guests lined up who will need your help to get from one point of campus to another, and also attendees who will be looking for your help to get around campus. We can tell you as coordinators that we have enjoyed the interaction with many of the speakers, and we are excited about hosting the largest pre-med conference in the country.

Duties

As a conference volunteer, you will be responsible for the following:

• Set up/dismantle the conference;
• Serve lunch and dinner;
• Escort speakers around campus;
• Registration assistance;
• Workshop support. Specifically, the workshop volunteer coordinators will be responsible for the smoothness of the 84 workshops;
• Assist guest speakers and attendees.

Orientation

We will have a quick, 1-hour intro and task coordination on Friday October 7, 2011 at 9pm-10:20pm in Wellman (exact Location TBA). We will go over the tasks and assignments.  Our goal is to have your support and assistance for a successful conference, and we hope to provide you enough time to interact with guests and attend conference events.

Requirements

• Must register online (see below);
• Attend an orientation on Friday October 7, 2011 at 9pm-10:20pm in Wellman (exact Location TBA);
• Work a 4-hour shift during the conference.

Benefits

• Volunteer T-shirt;
• A current MSAR or Medical School Admission Requirements published by the AAMC;
• Access to online conference recap videos;
• Free admission to the conference; (NOTE: The waiver includes the admission ticket only and DOESN’T cover bus packages)
• Appreciation dinner + raffle on October 21, 2011 (Location TBA). The raffle will include four Kaplan courses (GRE, MCAT, DAT, OAT) and other awesome gifts.

NOTE: You don’t have to be present at the conference to take part in the raffle. You will be entered automatically once you sign in and–upon completion–sign out of your volunteer shift.

Time Blocks

Please pick one four-hour block to commit for the conference. Keep in mind that you must remain on site the entire allocated time. Failure to attend orientation is an automatic volunteer withdrawal and its benefits.

Special Volunteer Opportunity: Workshop Room Coordinator/Speaker Support

(Requires you bring your laptop and charger, USB drive AND attend mandatory orientation Friday October 7, 2011)

This is a special opportunity for you to interact directly with speakers, many of whom are deans from some of the top medical schools in the country. We need you to sit in on an assigned workshop (4.5 hours). We will teach you how to use the presentation equipment and what to do.

Workshop Room Coordinator shifts:

• Saturday October 8, 2011, 1:30pm-6:00pm; or
• Sunday October 9, 2011, 12:30am-5:00pm.

Regular Volunteers

NOTE: A mandatory orientation will take place on Friday October 7, 2011 at 9pm-10:20pm

Regular Volunteer shifts:

• Friday, October 7, 2011:
  • 3pm-7pm;
  • 6pm-10pm.

• Saturday, October 8, 2011:
  • 5am-9am;
  • 8am-12am;
  • 10am-2pm;
  • 1:30pm-5:30pm;
  • 4pm-8pm;
  • 5:30pm-9:30pm.

• Sunday, October 9, 2011:
  • 5am-9am;
  • 8am-12pm;
  • 10am-2pm;
  • 12pm-4pm;
  • 3pm-7pm;
  • 4pm-8pm.

NOTE: You can volunteer even if you’ve already registered for the conference. However, you will not receive a reimbursement or transfer for your ticket fee.

Deadline to register to volunteer is Wednesday, October 5, 2011 at 11:59pm.

This opportunity is available on a first-come, first-serve basis.

Manual

Already a volunteer? Download the volunteer manual (PDF) »

Questions?

Please contact Peggy Cheng at peggy (at) amsaarcucd.org.

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